Preparing a transparent deposit settlement is one of the most important obligations of landlords:
Landlords must repay the deposit as soon as all claims have been settled. There is no general "waiting period" for the preparation of the settlement. All necessary information must be obtained promptly. Delaying the settlement and repayment without good reason is not permitted.
Repayment may be delayed if damages still need to be clarified or settled, or if invoices for damage repairs are not yet available.
Each item that you claim against the deposit must be substantiated both in terms of reason and amount (damage documentation and purchase receipts or invoices). The use of an Excel list or table has proven to be helpful in providing a clear overview of the settlement.
We recommend that you always inform your tenants promptly about the status of your settlement. This shows tenants that you are proceeding transparently.
(All the information provided here is for guidance on the practical steps of the deposit settlement and does not constitute legal advice).